Privacy policy

Who we are

The West List is operated by Okapi and Co (South) Limited, a company registered in England and Wales, company number 16916584, registered office in Child Okeford, Dorset. We are the data controller for the personal data described here.

Contact for any privacy question, including the requests below: jim@okapiandco.co.uk.

ICO registration number: ZC197277.

What we collect, and why

If you submit an event or a business

We ask for your email address, plus the details of the listing itself. The email is used only to check the listing with you if something looks wrong, and it is never published. Everything else you type is intended for publication — that is the point of submitting it.

Lawful basis: legitimate interests (running a moderated listings service). You are choosing to send it to us, and you can ask us to remove it at any time.

If you sign up to the newsletter

We store your email address, and which county you signed up from if you used a county page. Lawful basis: consent. Every email has an unsubscribe link, and unsubscribing removes you from the list.

If you just read the site

Our hosting provider keeps standard server logs, which include IP addresses, for security and troubleshooting.

We also count visits with Vercel Web Analytics, which runs whether or not you accept the banner. It stores nothing on your device and does not store your IP address. Visits are counted using a one-way hash worked out from the request, which is discarded after 24 hours, so the figures cannot be traced back to you or followed across other websites. What is recorded is the page, the referrer, an approximate location, and the type of device and browser. Lawful basis: legitimate interests (understanding which listings are useful, in a way that cannot identify anyone). You can object at any time using the contact address below.

Google Analytics is different: it puts something on your device, so it does not run until you accept. It is covered in the cookie policy.

Who else processes it

Some of these process data outside the UK. Where they do, the transfer is covered either by UK adequacy regulations or by the safeguards set out in that provider’s own data processing terms, which means the UK International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses. We do not send personal data to a provider offering none of these.

We do not sell personal data, and we never will.

How long we keep it

• Submitter emails: kept with the listing while it is live, and deleted when the listing is removed.
• Newsletter subscribers: until you unsubscribe.
• Server logs: as long as our host retains them, which is a matter of weeks rather than years.
• Google Analytics: no longer than 14 months, which is the longest retention Google Analytics lets us choose.
• Vercel Web Analytics: the identifier behind a visit count is discarded after 24 hours. The aggregate figures are kept for as long as our Vercel plan retains them.

Your rights

Under UK GDPR you can ask us to:

• give you a copy of the personal data we hold about you;
• correct it if it is wrong;
• delete it;
• restrict or object to how we use it;
• withdraw consent, where consent is what we relied on.

Email jim@okapiandco.co.uk and we will deal with it within one month. There is no charge.

If you are not happy with how we have handled it, you can complain to the Information Commissioner’s Office at ico.org.uk. We would rather you told us first so we can put it right.

Children

This site is for a general audience and is not aimed at children. We do not knowingly collect personal data from anyone under 13.

Changes

If we change what we collect or who processes it, we will update this page and change the date at the top.